Hiring because there is too much spreadsheet work?

Job ads for accountants and HR administrators keep asking for the same things: advanced spreadsheet skills, reconciling monthly reports, processing data, employee admin.

Before you hire another person because the admin has grown, check how much of that work exists only because working time is still tracked by hand.

Where the time goes

Tracking hours in a spreadsheet works while the team is small. Every new hire makes it harder.

More people means more data on working hours, leave, sick days, overtime and absences, and someone has to collect it, check it and prepare it for payroll.

With digital time tracking that work stops landing on one person. Employees, managers and admin each do their own part, in one place.

Signs it is time to automate

Consider moving time tracking out of spreadsheets if:

• working hours live in a spreadsheet
• employees send their hours by email or chat
• one person collects data from the whole team
• overtime is added up by hand
• leave and sick days are tracked in several places
• accounting waits for working time data every month
• you run several shifts or locations
• the team has grown and the admin no longer fits into anyone's day
• you are thinking about a hire mainly to handle admin.

Is digital time tracking cheaper than a new hire

When admin piles up, the reflex is to hire. Before you do, work out how much time your current team spends on work that could be automated.

An illustrative example for a business with 50 employees: time tracking admin takes about 165 hours a year, and an hour of that work costs €20.

Your own numbers depend on how you keep records today and what an hour of work costs you. Kloki has one price for the whole team, not per user. See pricing for every team size.

When employees enter their own data, managers approve it and the system calculates hours and prepares reports, much of what a new hire would have done simply disappears.

That does not mean you will never need another accountant or HR administrator. Automation lets the people you already have handle more, without admin costs growing at the same rate.

What Kloki takes off the spreadsheet

Kloki is an app for employee time tracking that makes working hours and absences easier to follow.

Employees record their own working time and request leave, sick days and other absences. Managers review and approve. Admin sees everything in one place.

Kloki tracks regular hours and overtime, weekend and public holiday work, and the other data your working time records need.

At the end of the month nobody chases data across spreadsheets, emails and messages. You export the reports and send them to accounting. For the hidden costs of running all this in spreadsheets, read why Kloki.

You can keep Excel

If your accountant works in Microsoft Excel, Kloki does not have to change that. Export the data from Kloki to Excel and keep your payroll process as it is.

The difference is that accounting no longer collects the data from each employee by hand.

Kloki keeps working time and absences in one place, with less manual work and less admin.

See how much time your team can save: Try it free or Book a demo.