Vacation management without spreadsheets
Stop adding up PTO days in Excel and chasing approvals through email. Employees request time off in two taps, managers approve in one click, and balances update themselves.
- Digital requests and one-click approvals
- Automatic balance and carry-over tracking
- Team calendar with overlap warnings
- PDF approval letters generated automatically
From startups to teams of 200+
Klimaproing, Prangl, Agramservis and many others.
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200+ employees already log their work with Kloki.
Kloki simplified tracking PTO and remote work for me. I enter and check everything in just a few clicks.
One price. Whole company.
Your team grows — the price stays the same. No per-user billing.
€9
/monthIncluded:
Everything PTO in one place
Digital requests, automatic PDF approvals, carry-over tracking and a per-employee balance view — all in a single system.
Requests and approvals
Employees submit a request, managers approve with one click. No emails, no paper.
Automatic PDF approvals
Kloki generates a signed PDF approval letter for every request, ready to archive.
Real-time notifications
Managers and employees are notified the moment a request is approved or declined.
Per-employee balance
See used, scheduled and remaining days at a glance — including carry-over from last year.
Team calendar
Approve with the full team calendar in view — overlaps and coverage gaps are obvious before you click.
Compliance guardrails
Configure your minimum days, carry-over rules and use-by deadlines to fit your jurisdiction.
Frequently asked questions
Read more
Discover 3 hilarious but real mistakes in time-off requests – and how to avoid them with a smarter, clearer PTO process using Kloki.
Without a clear audit trail, you can't prove who approved what — and when. Why the burden of proof sits with the employer, and how digital records protect you.
Digitally signing HR documents is legal, fast, and cheaper than paper. Here is what you can sign digitally, how much it saves you, and how Kloki handles it with a verifiable QR seal.
Stop tracking PTO in spreadsheets
14 days free. No credit card.
- Set up the system in 15 minutes — no IT support needed
- Employees submit their own requests, you approve in one click
- PDF approval letters are generated automatically, ready for an audit
- Track carry-over days and use-by deadlines without manual sums
- Access from a phone, tablet or computer