Geofencing for field teams: clocking in on a building site
Recording hours in an office is easy. Recording them for people on a building site, out in the field or spread across branches is harder, unless you want to spend the day on the phone. Mobile clock-in with geofencing solves it: a digital fence around the place of work. Here is how it works in Kloki.
Geofencing in three answers
How does it work? You draw a radius on a map around a site or an office, say 50 metres. Workers clock in on their phone when they arrive.
What if someone clocks in from outside the radius? You set the rule. Kloki either blocks the clock-in or accepts it with a warning that the manager reviews later.
What about privacy and GDPR? Tracking employees around the clock is not something data protection authorities accept. Kloki checks the location only at the moment someone taps clock in or clock out. It does not follow anyone during the day or outside working hours.
What the site or branch manager sees
- Live view: who is at work, who is on a break and who is late for their shift, at any moment.
- Automatic checks: Kloki compares planned shifts with actual clock-ins and shows the difference, for example 8 hours of unexplained absence.
- A clean timesheet: at the end of the month the hours are ready for payroll. Nobody copies anything from a notebook.
More on how Kloki records arrivals with the exact time and place on the attendance clock-in page.
For the worker: three taps
People only use a tool that is easy to use. In the Kloki GO mobile app workers always see their current status:
- One tap clocks them in.
- During the day they tap Start break and End break. Kloki measures the break and the total working time.
- Clocking out at the end of the shift closes the day. Workers can see their own attendance for the last 14 days at any time.
One radius per site
Construction firms rarely work from one address. Each site, branch or field location gets its own geofence. Crews that move around all day can be exempted, and a shared computer in the site office can be added as a trusted IP address.
Don't wait for the inspection
The direction is clear. Since the CJEU ruling in case C-55/18, EU employers are expected to record each worker's daily working time in an objective, reliable and accessible way, so that the limits of the Working Time Directive can actually be checked. A paper timesheet filled in from memory at the end of the week does not meet that bar. Waiting until the last moment only adds the risk of fines and a chaotic month end.
With mobile clock-in and geofencing in Kloki you meet today's requirements and whatever comes next, your team gets a tool that saves time and respects their privacy, and payroll gets accurate hours every month.
Want to see how this would work for your crews? Book a demo and we will show your field teams how to clock in in three seconds.
