Privacy Policy

Welcome to Kloki, the employee absence tracking platform. At Kloki, your privacy is extremely important to us. This Privacy Policy explains the types of personal data we collect, how we use it, and the measures we take to protect your privacy in accordance with the General Data Protection Regulation (2016/679), hereinafter: GDPR, and the Implementation Act on the General Data Protection Regulation (NN 42/2018).

Kloki is owned by Kodius d.o.o.

Kloki collects the following types of data:

• Personal Data: Name, surname, email address, phone number, and other identifying information.
• Employment Data: Job title, department, work hours, and absence records.
• Technical Data: IP address, device information, cookies, and platform usage data.

We use the collected data for:

• Managing user accounts and delivering our services.
• Tracking employee absences and time records.
• Communicating with users about our services.
• Improving platform functionality and user experience.
• Legal and administrative purposes.

We process your data based on the following legal grounds:

• Consent (Article 6(1)(a) of the GDPR).
• Contract performance (Article 6(1)(b) of the GDPR).
• Legal obligations (Article 6(1)(c) of the GDPR).

Kloki does not share your personal data with third parties except:

• When necessary to deliver our services (e.g., technology partners).
• When legally required to do so.
• With your explicit consent.

We take appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, destruction, or damage. Our platform uses encryption and other security technologies to ensure the confidentiality of your data.

You have the right to:

• Access your personal data.
• Correct inaccurate or incomplete data.
• Request data deletion.
• Restrict data processing.
• Request data portability.
• Object to data processing.

To exercise your rights, contact us at info@kloki.app. You also have the right to file a complaint with the supervisory authority.

We retain personal data only as long as necessary to fulfill the purposes for which it was collected, including compliance with legal, accounting, or reporting requirements.

We reserve the right to modify this Privacy Policy. Changes will be posted on this page and take effect immediately. We recommend reviewing this page regularly for updates.

For any questions regarding this Privacy Policy, contact us at:

• Website: Kodius
• Email: info@kloki.app
• Address: Kodius d.o.o., Oreškovićeva 1a Zagreb