Vacation management without spreadsheets
An employee requests time off from a phone, you approve it in one click, and the balance and the PDF approval letter take care of themselves. Sick leave and sick notes live in the same place.
- Leave requests from a phone, one-click approval
- Balances and carried-over days calculated for you
- PDF approval letter generated automatically
- Sick leave, sick notes and who is away when
No card. Sign-up takes 2 minutes. Your data stays yours.
Teams already running on Kloki
- 1,000+active users
- 5.0Google · 9 reviews
- 98 %stay after the trial
- 8 hhours saved per week
Sound familiar?
Messages we get from managers, HR and payroll. Open one and see what Kloki says.
How it works
- 1
The employee sends a request
Asks for time off or reports sick from a phone. The sick note goes in as a photo.
- 2
Kloki works out the days
Balance, carried-over days and use-by deadlines, calculated by your rules.
- 3
The manager approves, you export
One-click approval, the PDF approval letter and the sick note archive ready straight away.
A closer look
Balances
Everyone knows how many days they have left
Kloki tracks each person's time off, including days carried over from last year. Requests go to the approver, who approves in one click.
- Carried-over days and their expiry date
- Approve or decline from a phone
- Signed PDF decision for every request
Vacation2026Emma Miller, left for 202614 / 24 daysLSLucas Schmidt21 - 24 Dec · 4 daysAwaiting approvalApproveDeclineVacation approval, Emma Miller.pdfSignedRequest from a phone
A time off request in two taps
People pick the dates in the app and see right away how many days they will have left. No paper forms, no hallway questions.
- Weekends and holidays are not counted
- The approver gets a notification
- People see where their request stands
Time off request21 - 24 Dec4 working days, 10 leftApproverMark W.Send requestIn the timesheet
Time off goes straight into the record
Approved time off fills in the timesheet and the payroll report on its own. Nothing to copy from one sheet to another at month end.
- See who is away and when
- Sick leave next to time off
- The same data for payroll and audits
TimesheetNovember 2026121316171819HoursEmma Miller88888168Lucas Schmidt8888152Sofia Rossi888152Daniel Novak88888172WorkVacationSick leaveHoliday
All of this from €49 a month (about $55), for the whole company.
7 days free, no card. 30-day money-back.
What you get for the same price
Every module is included. No packages, no add-ons, no "that's in a higher plan".
Time tracking
Clock in from a phone, the hours add up on their own, payroll report in one click.
Project time tracking
Timer or manual entries per project, client and tag. Reports and exports included.
Vacation and sick leave
Requests from a phone, one-click approval, balances always correct.
Shift scheduling
Build the schedule in 5 minutes, employees see it on their phones.
Travel expenses
Per diems by country and mileage at your rate worked out for you, receipts photographed on a phone.
Team chat
Channels, direct messages and groups for the whole team, with a mobile app.
What your employees see
No terminal and no training. A browser or the Kloki GO app, one tap to clock in.
Today
Home
Time off
Legacy systems vs Kloki
More modern, cheaper and never billed per user
Legacy systems
- Billed per user. Hire someone and the bill goes up.
- A terminal on the wall, a technician, installation, waiting.
- Price on request. First a meeting, then a quote, then a negotiation.
- Hours only. Vacation, sick leave and travel expenses need three more tools.
Kloki
- One price for the whole company. You grow, the price stays put.
- A phone and a browser. Sign up and it works in 15 minutes.
- The price is on the website. From €49 a month, no card, no contract.
- Hours, vacation, sick leave, shifts, travel expenses and chat. All in one price.
| Team | Per-user billing, €3.5 per user | Kloki | Saved per year |
|---|---|---|---|
| 20 people | €70 a month | €49 a month | €252 |
| 50 people | €175 a month | €99 a month | €912 |
| 100 people | €350 a month | €149 a month | €2,412 |
Per-user billing calculated at a typical €3.50 per user per month. With per-user tools every new hire makes the bill bigger. With Kloki it doesn't.
See the price for your team
Drag the slider and see the price for your team instantly.
Find the plan that fits your headcount.
No bundles, add-ons or paid extra modules. Hours, leave, sick leave, shifts, travel expenses, e-Archive, hiring, CRM and chat. One price, everything included, for everyone.
All plans
| Plan | People | Monthly | ≈ USD | Yearly | e-Archive |
|---|---|---|---|---|---|
| Up to 20 | up to 20 | €49 | about $55 | €41 | 10 GB |
| Up to 50 | up to 50 | €99 | about $109 | €82 | 25 GB |
| Up to 100 | up to 100 | €149 | about $165 | €124 | 50 GB |
| Enterprise | 100+ | custom | custom | custom | 200 GB+ |
- All platform features
- GDPR-compliant · EU hosting
- Up to 20 users
- 10 GB of e-Archive storage
More than 100 people?
Guarantee
Not happy? Full refund. No questions asked.
Start with 7 days free, no card needed. If you pay and Kloki does not save you time, tell us within 30 days and you get the full amount back. We do not ask why, we do not offer a discount to make you stay, and there is no small print.
- No contract
- Cancel in two clicks, no call
- Export your data and take it with you
What companies using Kloki say
Our spreadsheets used to be chaos. Now leave and travel orders are organised and approved quickly.
EU rules
Working time records the EU expects
Since the Court of Justice ruling in 2019, employers in the EU must have a reliable system that records each worker's daily working time. Kloki records start, end and breaks for everyone, keeps an audit trail of every change, and runs on EU servers under the GDPR.
Krešimir Bojčić
CEO, Kodius d.o.o.
Who is behind Kloki
Real people you can write to
I run the company that builds Kloki, in Zagreb. We make it for companies that want working time, leave and trips in one place, without a project to set it up.
We built it because we kept seeing the same thing everywhere: hours in a spreadsheet that everyone sort of updates, leave agreed in the hallway, and sick days chased only when payroll is due.
One promise: when you get stuck, someone who works on Kloki answers, not a script. Write to me and you will hear back.
Frequently asked questions
- Do I need a card for the trial?
- No. The first 7 days are free without any payment details. If you like it, we send an offer and an invoice. You never need a card.
- Is it billed per user?
- No. One price for the whole company: €49 a month up to 20 people, €99 up to 50, €149 up to 100, and above 100 by agreement. Every module is included, with no extra charge per head.
- Does Kloki create the leave approval letter?
- Yes. Every approved request gets a PDF approval letter, ready to sign and archive. Kloki also tracks carried-over days and warns you before the deadline to use them.
- Can I allocate next year's days to everyone at once?
- Yes. Bulk allocation gives everyone their days in one step, and a scheduled allocation adds them on January 1.
- What if it isn't for me?
- Tell us within 30 days of paying and you get the full amount back. No questions, no contract, and you take your data with you.
- How do I move my people over from a spreadsheet?
- Upload the spreadsheet or PDF you already have and the AI import in Kloki picks out the employees and their details. You review, fix what needs fixing and confirm. For a small team that takes about ten minutes; for larger teams we do the import for you at no extra cost.
- Who answers when I get stuck, and how fast?
- The people who build Kloki. Write to us from the app or at info@kloki.app. On working days we usually reply the same day, and help with setup and import is included in the price.
- Where is our data, and is it safe?
- The app and the database run on servers inside the European Union, in line with the GDPR. Data is encrypted in transit and at rest, backed up automatically every day, and every role sees only what it is allowed to. If you leave, you export your data and take it with you.
- Does clock-in work for field workers, and can I limit it by location?
- Yes. Employees clock in from their phone in the Kloki GO app, with their location. You set the work locations (site, warehouse, office) and choose what happens outside them: the entry is flagged or it is not allowed. Anyone who may work from anywhere gets an exemption.
- How does my accountant get the payroll data?
- Export the payroll report to Excel or PDF in one click: regular hours, overtime, night work, public holidays and sick leave per employee. Or give your accountant the accountant role and they download the reports when they need them. Nothing gets retyped.
Vacation and sick leave without spreadsheets. Try it 7 days free.
- 1
The employee sends a request
Asks for time off or reports sick from a phone. The sick note goes in as a photo.
- 2
Kloki works out the days
Balance, carried-over days and use-by deadlines, calculated by your rules.
- 3
The manager approves, you export
One-click approval, the PDF approval letter and the sick note archive ready straight away.
One promise: when you get stuck, someone who works on Kloki answers, not a script. Write to me and you will hear back.Krešimir Bojčić
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