Travel expenses online with per diems calculated for you
Enter the trip and Kloki works out per diems by country and mileage at your rate. Receipts are a photo on the phone. The report is ready to print, archive and send to accounting, without a single manual calculation.
- A trip filed in a minute, not half an hour
- Per diems at home and abroad, calculated for you
- Receipts photographed on a phone, no drawers
- Expense report for accounting in one click
No card. Sign-up takes 2 minutes. Your data stays yours.
Teams already running on Kloki
- 1,000+active users
- 5.0Google · 9 reviews
- 98 %stay after the trial
- 8 hhours saved per week
Sound familiar?
Messages we get from managers, HR and payroll. Open one and see what Kloki says.
How it works
- 1
The employee files the trip
Destination, dates and purpose from a phone or computer. Receipts attached as photos.
- 2
Kloki does the math
Per diems by country and mileage at your rate per kilometre, with the totals worked out.
- 3
The manager approves, you export
One-click approval, the report for accounting and the archive ready straight away.
A closer look
Travel orders
Per diems and mileage worked out for you
Enter the route and the dates, and Kloki calculates per diems for more than 190 countries and mileage for a private car. The total to be paid shows right away.
- Per diems for trips abroad
- Mileage at your own rate
- The manager approves and signs the order
Travel orderTO 2026-148SettledViennaMunich10 - 12 Nov, Daniel NovakTo be paid€551.90Per diems2 full days, Germany€112.00Mileage870 km × €0.42, private car€365.40Tolls and parking3 receipts, photographed€74.50Approved by managerSignedReceipts on the road
Snap a receipt, Kloki reads it
Tolls, parking or fuel: people photograph the receipt on the road. The amount and the date fill in on their own, no shoebox of receipts at month end.
- The photo goes straight onto the trip
- Amount and date read from the receipt
- Works in the Kloki GO app
Receipt for a trip€28.80Toll, read from the photoOrderTO 2026-148Snap a receiptExpense claims
Expense claims sorted before they reach accounting
Every receipt gets a category and an account code. Accounting sees what was submitted, approves it and closes the month.
- Categories your company defines
- Status for every claim
- Approve or reject with a reason
Expense claimRead from the photoAutobahn Rest Stop11 Nov 2026€28.80receipt.jpgAmount€28.80Date11 Nov 2026MerchantAutobahn Rest StopCategoryFuel · 4210Submitted
All of this from €49 a month (about $55), for the whole company.
7 days free, no card. 30-day money-back.
What you get for the same price
Every module is included. No packages, no add-ons, no "that's in a higher plan".
Time tracking
Clock in from a phone, the hours add up on their own, payroll report in one click.
Project time tracking
Timer or manual entries per project, client and tag. Reports and exports included.
Vacation and sick leave
Requests from a phone, one-click approval, balances always correct.
Shift scheduling
Build the schedule in 5 minutes, employees see it on their phones.
Travel expenses
Per diems by country and mileage at your rate worked out for you, receipts photographed on a phone.
Team chat
Channels, direct messages and groups for the whole team, with a mobile app.
What your employees see
No terminal and no training. A browser or the Kloki GO app, one tap to clock in.
Today
Home
Time off
Legacy systems vs Kloki
More modern, cheaper and never billed per user
Legacy systems
- Billed per user. Hire someone and the bill goes up.
- A terminal on the wall, a technician, installation, waiting.
- Price on request. First a meeting, then a quote, then a negotiation.
- Hours only. Vacation, sick leave and travel expenses need three more tools.
Kloki
- One price for the whole company. You grow, the price stays put.
- A phone and a browser. Sign up and it works in 15 minutes.
- The price is on the website. From €49 a month, no card, no contract.
- Hours, vacation, sick leave, shifts, travel expenses and chat. All in one price.
| Team | Per-user billing, €3.5 per user | Kloki | Saved per year |
|---|---|---|---|
| 20 people | €70 a month | €49 a month | €252 |
| 50 people | €175 a month | €99 a month | €912 |
| 100 people | €350 a month | €149 a month | €2,412 |
Per-user billing calculated at a typical €3.50 per user per month. With per-user tools every new hire makes the bill bigger. With Kloki it doesn't.
See the price for your team
Drag the slider and see the price for your team instantly.
Find the plan that fits your headcount.
No bundles, add-ons or paid extra modules. Hours, leave, sick leave, shifts, travel expenses, e-Archive, hiring, CRM and chat. One price, everything included, for everyone.
All plans
| Plan | People | Monthly | ≈ USD | Yearly | e-Archive |
|---|---|---|---|---|---|
| Up to 20 | up to 20 | €49 | about $55 | €41 | 10 GB |
| Up to 50 | up to 50 | €99 | about $109 | €82 | 25 GB |
| Up to 100 | up to 100 | €149 | about $165 | €124 | 50 GB |
| Enterprise | 100+ | custom | custom | custom | 200 GB+ |
- All platform features
- GDPR-compliant · EU hosting
- Up to 20 users
- 10 GB of e-Archive storage
More than 100 people?
Guarantee
Not happy? Full refund. No questions asked.
Start with 7 days free, no card needed. If you pay and Kloki does not save you time, tell us within 30 days and you get the full amount back. We do not ask why, we do not offer a discount to make you stay, and there is no small print.
- No contract
- Cancel in two clicks, no call
- Export your data and take it with you
What companies using Kloki say
Our spreadsheets used to be chaos. Now leave and travel orders are organised and approved quickly.
EU rules
Working time records the EU expects
Since the Court of Justice ruling in 2019, employers in the EU must have a reliable system that records each worker's daily working time. Kloki records start, end and breaks for everyone, keeps an audit trail of every change, and runs on EU servers under the GDPR.
Krešimir Bojčić
CEO, Kodius d.o.o.
Who is behind Kloki
Real people you can write to
I run the company that builds Kloki, in Zagreb. We make it for companies that want working time, leave and trips in one place, without a project to set it up.
We built it because we kept seeing the same thing everywhere: hours in a spreadsheet that everyone sort of updates, leave agreed in the hallway, and sick days chased only when payroll is due.
One promise: when you get stuck, someone who works on Kloki answers, not a script. Write to me and you will hear back.
Frequently asked questions
- Do I need a card for the trial?
- No. The first 7 days are free without any payment details. If you like it, we send an offer and an invoice. You never need a card.
- Is it billed per user?
- No. One price for the whole company: €49 a month up to 20 people, €99 up to 50, €149 up to 100, and above 100 by agreement. Every module is included, with no extra charge per head.
- Can I set our own mileage rate and adjust per diems?
- Yes. You set your rate per kilometre once, and the per diem amount can be edited on every trip, so each report follows your own policy and the rules of your country.
- What does accounting get?
- A PDF expense report per trip with the receipts attached, and an export for the whole period.
- What if it isn't for me?
- Tell us within 30 days of paying and you get the full amount back. No questions, no contract, and you take your data with you.
- How do I move my people over from a spreadsheet?
- Upload the spreadsheet or PDF you already have and the AI import in Kloki picks out the employees and their details. You review, fix what needs fixing and confirm. For a small team that takes about ten minutes; for larger teams we do the import for you at no extra cost.
- Who answers when I get stuck, and how fast?
- The people who build Kloki. Write to us from the app or at info@kloki.app. On working days we usually reply the same day, and help with setup and import is included in the price.
- Where is our data, and is it safe?
- The app and the database run on servers inside the European Union, in line with the GDPR. Data is encrypted in transit and at rest, backed up automatically every day, and every role sees only what it is allowed to. If you leave, you export your data and take it with you.
- Does clock-in work for field workers, and can I limit it by location?
- Yes. Employees clock in from their phone in the Kloki GO app, with their location. You set the work locations (site, warehouse, office) and choose what happens outside them: the entry is flagged or it is not allowed. Anyone who may work from anywhere gets an exemption.
- How does my accountant get the payroll data?
- Export the payroll report to Excel or PDF in one click: regular hours, overtime, night work, public holidays and sick leave per employee. Or give your accountant the accountant role and they download the reports when they need them. Nothing gets retyped.
Travel expenses without paper or manual math. Try it 7 days free.
- 1
The employee files the trip
Destination, dates and purpose from a phone or computer. Receipts attached as photos.
- 2
Kloki does the math
Per diems by country and mileage at your rate per kilometre, with the totals worked out.
- 3
The manager approves, you export
One-click approval, the report for accounting and the archive ready straight away.
One promise: when you get stuck, someone who works on Kloki answers, not a script. Write to me and you will hear back.Krešimir Bojčić
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