Shift scheduling you sort out in 5 minutes
Forget the spreadsheet that falls apart every week. Build the schedule in a calendar, employees see it on their phones, and night, Sunday and overtime hours add up on their own for payroll.
- Schedule in a calendar, not a spreadsheet
- Employees see their shifts on their phones
- Night, Sunday and overtime hours calculated for you
- Hours from shifts go straight into payroll
No card. Sign-up takes 2 minutes. Your data stays yours.
Teams already running on Kloki
- 1,000+active users
- 5.0Google · 9 reviews
- 98 %stay after the trial
- 8 hhours saved per week
Sound familiar?
Messages we get from managers, HR and payroll. Open one and see what Kloki says.
How it works
- 1
Build the schedule
Drag and drop in a visual calendar. Copy last week's pattern in one click instead of starting over.
- 2
People see their shifts
Everyone has their schedule on their phone, any time. Approve a swap in two clicks.
- 3
Click Export
Night, Sunday and overtime hours already added up, the payroll report ready.
A closer look
Weekly schedule
Build the schedule in five minutes
People in rows, days in columns, shifts in colours. Put a shift in place and everyone sees the schedule on their phone.
- Morning, afternoon and night shifts in their own colour
- Shift swaps approved by the manager
- Print the schedule as a PDF for the notice board
Shift schedule16 - 22 NovMonTueWedThuFriSatSunEmma MillerMMMAA--Lucas SchmidtAAMM-NNSofia RossiNNA-MM-Daniel Novak-MNNN-AMMorning 6-14AAfternoon 14-22NNight 22-6Swap: Sofia and Lucas, WednesdayApprovedOn the phone
Everyone sees their own shift, no group chat needed
People open the app and see when they work this week and next. If a shift does not suit them, they ask for a swap in the app.
- This week and next at a glance
- Swaps go to the manager for approval
- Clock in to the shift from the same screen
My scheduleWed 6-14Morning shift, WarehouseThu14-22Ask for a swapPayroll
Night, Sunday and holiday hours worked out for you
Worked shifts flow straight into the timesheet. Kloki compares hours with the monthly target and splits night, overtime and holiday hours for payroll.
- Hours and target per person
- Payroll report in one click
- No retyping from the schedule
Payroll reportNovember 2026Employee Regular Total Emma Miller 160 174 Lucas Schmidt 144 168 Sofia Rossi 144 154 Total 448 496 ExportExcel · PDF
All of this from €49 a month (about $55), for the whole company.
7 days free, no card. 30-day money-back.
What you get for the same price
Every module is included. No packages, no add-ons, no "that's in a higher plan".
Time tracking
Clock in from a phone, the hours add up on their own, payroll report in one click.
Project time tracking
Timer or manual entries per project, client and tag. Reports and exports included.
Vacation and sick leave
Requests from a phone, one-click approval, balances always correct.
Shift scheduling
Build the schedule in 5 minutes, employees see it on their phones.
Travel expenses
Per diems by country and mileage at your rate worked out for you, receipts photographed on a phone.
Team chat
Channels, direct messages and groups for the whole team, with a mobile app.
What your employees see
No terminal and no training. A browser or the Kloki GO app, one tap to clock in.
Today
Home
Time off
Legacy systems vs Kloki
More modern, cheaper and never billed per user
Legacy systems
- Billed per user. Hire someone and the bill goes up.
- A terminal on the wall, a technician, installation, waiting.
- Price on request. First a meeting, then a quote, then a negotiation.
- Hours only. Vacation, sick leave and travel expenses need three more tools.
Kloki
- One price for the whole company. You grow, the price stays put.
- A phone and a browser. Sign up and it works in 15 minutes.
- The price is on the website. From €49 a month, no card, no contract.
- Hours, vacation, sick leave, shifts, travel expenses and chat. All in one price.
| Team | Per-user billing, €3.5 per user | Kloki | Saved per year |
|---|---|---|---|
| 20 people | €70 a month | €49 a month | €252 |
| 50 people | €175 a month | €99 a month | €912 |
| 100 people | €350 a month | €149 a month | €2,412 |
Per-user billing calculated at a typical €3.50 per user per month. With per-user tools every new hire makes the bill bigger. With Kloki it doesn't.
See the price for your team
Drag the slider and see the price for your team instantly.
Find the plan that fits your headcount.
No bundles, add-ons or paid extra modules. Hours, leave, sick leave, shifts, travel expenses, e-Archive, hiring, CRM and chat. One price, everything included, for everyone.
All plans
| Plan | People | Monthly | ≈ USD | Yearly | e-Archive |
|---|---|---|---|---|---|
| Up to 20 | up to 20 | €49 | about $55 | €41 | 10 GB |
| Up to 50 | up to 50 | €99 | about $109 | €82 | 25 GB |
| Up to 100 | up to 100 | €149 | about $165 | €124 | 50 GB |
| Enterprise | 100+ | custom | custom | custom | 200 GB+ |
- All platform features
- GDPR-compliant · EU hosting
- Up to 20 users
- 10 GB of e-Archive storage
More than 100 people?
Guarantee
Not happy? Full refund. No questions asked.
Start with 7 days free, no card needed. If you pay and Kloki does not save you time, tell us within 30 days and you get the full amount back. We do not ask why, we do not offer a discount to make you stay, and there is no small print.
- No contract
- Cancel in two clicks, no call
- Export your data and take it with you
What companies using Kloki say
We got rid of spreadsheets and manual tracking. The whole team found their way around without any explaining.
EU rules
Working time records the EU expects
Since the Court of Justice ruling in 2019, employers in the EU must have a reliable system that records each worker's daily working time. Kloki records start, end and breaks for everyone, keeps an audit trail of every change, and runs on EU servers under the GDPR.
Krešimir Bojčić
CEO, Kodius d.o.o.
Who is behind Kloki
Real people you can write to
I run the company that builds Kloki, in Zagreb. We make it for companies that want working time, leave and trips in one place, without a project to set it up.
We built it because we kept seeing the same thing everywhere: hours in a spreadsheet that everyone sort of updates, leave agreed in the hallway, and sick days chased only when payroll is due.
One promise: when you get stuck, someone who works on Kloki answers, not a script. Write to me and you will hear back.
Frequently asked questions
- Do I need a card for the trial?
- No. The first 7 days are free without any payment details. If you like it, we send an offer and an invoice. You never need a card.
- Is it billed per user?
- No. One price for the whole company: €49 a month up to 20 people, €99 up to 50, €149 up to 100, and above 100 by agreement. Every module is included, with no extra charge per head.
- How much rest does there have to be between two shifts?
- The EU minimum is 11 hours of daily rest and an average of 48 hours a week, and national rules can be stricter. Set the limits that apply to you and Kloki warns you before you publish a schedule that breaks them.
- Can I run several locations?
- Yes. Every team and location has its own schedule. Managers see their team, you see everything.
- What if it isn't for me?
- Tell us within 30 days of paying and you get the full amount back. No questions, no contract, and you take your data with you.
- How do I move my people over from a spreadsheet?
- Upload the spreadsheet or PDF you already have and the AI import in Kloki picks out the employees and their details. You review, fix what needs fixing and confirm. For a small team that takes about ten minutes; for larger teams we do the import for you at no extra cost.
- Who answers when I get stuck, and how fast?
- The people who build Kloki. Write to us from the app or at info@kloki.app. On working days we usually reply the same day, and help with setup and import is included in the price.
- Where is our data, and is it safe?
- The app and the database run on servers inside the European Union, in line with the GDPR. Data is encrypted in transit and at rest, backed up automatically every day, and every role sees only what it is allowed to. If you leave, you export your data and take it with you.
- Does clock-in work for field workers, and can I limit it by location?
- Yes. Employees clock in from their phone in the Kloki GO app, with their location. You set the work locations (site, warehouse, office) and choose what happens outside them: the entry is flagged or it is not allowed. Anyone who may work from anywhere gets an exemption.
- How does my accountant get the payroll data?
- Export the payroll report to Excel or PDF in one click: regular hours, overtime, night work, public holidays and sick leave per employee. Or give your accountant the accountant role and they download the reports when they need them. Nothing gets retyped.
Shift schedules without the spreadsheet chaos. Try it 7 days free.
- 1
Build the schedule
Drag and drop in a visual calendar. Copy last week's pattern in one click instead of starting over.
- 2
People see their shifts
Everyone has their schedule on their phone, any time. Approve a swap in two clicks.
- 3
Click Export
Night, Sunday and overtime hours already added up, the payroll report ready.
One promise: when you get stuck, someone who works on Kloki answers, not a script. Write to me and you will hear back.Krešimir Bojčić
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